| |February 20178CIOReviewBy Makarand Sawant, Senior General Manager ­ IT, Deepak Fertilisershe successful implementation of an electronic document management system begins with a detailed understanding of the specific challenges and requirements of your organization.Completing a successful document management project requires detailed planning and execution. While every project has its own unique attributes, incorporating best practices from other successful projects provides a template upon which to base your objectives. Establishing best practices for electronic document management (EDM) is especially challenging as customer needs and vendor solutions vary widely. To ensure a successful EDM implementation, you must thoroughly understand your organization's current business processes and how documents and electronic files flow through those processes. When a document or electronic file is created or sent to your organization, what happens next? What is the movement of that document until it reaches its final destination?Your initial EDM deployment should address areas that are currently causing the most "pain" and where there is the greatest opportunity for improved efficiency. An enterprise wide implementation of an EDM system is best TWith 18 years of experience in automating and creating robust IT infrastructures, Makarand Sawant has led development and deployment of custom applications. At present, he is working with Deepak Fertilisers as Senior General Manager.How is EDM Related to Organization's Current Business Processesachieved using a phased approach, where those users with the greatest need are served first. When working with an individual department, take into consideration their interaction with other departments in the enterprise to improve overall efficiency.What information is going to be captured and entered into your EDM system? Understanding your current business processes will help you implement a document management system that drives efficiency, productivity, and reduced operating costsIN MY OPINION
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